Privacy Policy

Effective Date: 16/08/2023

Last Updated Date:16/08/2023

This privacy policy (“Policy”) applies to the website: https://thehiringservice.com (“Website”) owned and operated by The Hiring Service Limited (“The Hiring Service”), a recruitment agency registered in United Kingdom. This Policy outlines how The Hiring Service collects, uses, protects, and discloses the information provided by users (“Users”) of the Website and in relation to the recruitment services provided by The Hiring Service.

1. Data Controller and Data Protection Officer

The Hiring Service acts as the data controller in respect of the personal data collected and processed through the Website. Our Data Protection Officer can be contacted at:

Name: Sam Robinson
Email: data@thehiringservice.com

2. Information We Collect

2.1 Personal Information

The Hiring Service may collect personal information from Users including, but not limited to, their name, address, contact information (phone number, email address), employment history, education, skills, and any other information provided by Users in their curriculum vitae (CV), resume or application via the Website.

2.2 Sensitive Information

The Hiring Service does not intentionally collect or process any sensitive personal information (e.g., racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, criminal offences) unless required by law. If any such sensitive information is voluntarily provided by Users, it will be processed in accordance with applicable data protection laws.

2.3 Third-Party Information

The Hiring Service may receive personal information from third parties (such as referees or previous employers) provided by Users as part of their job application. Users are responsible for ensuring that they have obtained the necessary consents to share such personal information.

3. How We Use Your Information

The Hiring Service will only use personal information to provide recruitment services to Users and to comply with its legal obligations. This includes, but is not limited to:

  • Assessing and processing job applications
  • Matching User profiles with suitable employment opportunities
  • Communicating with Users regarding job opportunities or career-related information
  • Verifying details provided by Users
  • Conducting background checks
  • Complying with legal obligations such as anti-discrimination laws and employment regulations
  • Contacting User references provided during the application process
  • Improving our recruitment processes and services

4. Sharing of Information

4.1 Third-Party Partners

The Hiring Service may share personal information with third-party partners, including prospective employers or clients, for recruitment purposes. Users acknowledge and accept that their personal information will be shared with these third parties when they submit their data to The Hiring Service.


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4.2 Legal Requirements

The Hiring Service may disclose personal information when required to comply with legal obligations, respond to lawful requests from government agencies, or protect the rights, property or safety of The Hiring Service, its Users or others.

4.3 Business Transfers

In the event of a merger, acquisition, or sale of The Hiring Service or its assets, personal information may be transferred as part of the transaction. Users will be notified via notice on the Website of any such change in ownership or control of their personal information.

5. Data Security

The Hiring Service takes reasonable measures to protect personal information, both online and offline, against unauthorized access, loss, alteration, or destruction. However, no data transmission or storage system is entirely secure, and The Hiring Service cannot guarantee the absolute security of Users’ personal information.

6. User Rights

Users have various rights concerning their personal information collected and processed by The Hiring Service. These rights include:

  • The right to access and obtain a copy of their personal information held by The Hiring Service.
  • The right to rectify any inaccurate or incomplete personal information.
  • The right to erasure of personal information (“right to be forgotten”), subject to legal obligations.
  • The right to restrict or object to the processing of personal information.
  • The right to data portability, where applicable.
  • The right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
  • The right to lodge a complaint with a supervisory authority if they believe their rights have been violated.

7. Retention of Personal Information

The Hiring Service will retain personal information for as long as necessary to fulfill the purposes outlined in this Policy, or as required by law. The Hiring Service will generally retain User data for a minimum of [timeframe], unless a longer retention period is necessary or permitted by law.

8. Changes to this Policy

The Hiring Service reserves the right to update or modify this Policy at any time. Any material changes will be notified to Users by email or through a notice on the Website. Users should periodically review this Policy for the latest information on The Hiring Service’s privacy practices.

9. Contact Information

If Users have any questions, concerns, or requests relating to this Policy or the processing of personal information, they may contact The Hiring Service’s Data Protection Officer, Sam Robinson, at [data@thehiringservice.com].

By using the Website or providing personal information to The Hiring Service, Users acknowledge that they have read and understand this Policy and consent to the collection, use, and disclosure of their personal information as outlined herein.